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Ohlone College Technology Committee


Technology Committee Charter

Purpose of Committee

The Technology Committee is a standing committee of the College Council.

The purpose of the Technology Committee is to ensure effective use of systems and technology at the College to benefit students and employees. Part of this are:

  1. Develops and monitors the implementation of the district’s technology master plan that includes academic systems and technology, administrative systems and technology, and the technology infrastructure of the district; recommends the prioritization of all large, district-wide technology projects aligned with the district’s technology master plan.
  2. Explores the adoption of new technology for teaching, learning, and institutional effectiveness and efficiency together with IT Services.
  3. Serves as a liaison between IT Services and the campus community for effective communication.

The Committee will provide recommendations and findings (in written form and/or in person) to the College Council and as needed to other governance groups.

The Technology Committee will serve as an advocate for advancing systems and technology and the effective use of systems and technology district-wide.

Committee Composition

To adhere with the adopted principles of collegial or shared governance at Ohlone, the Technology Council membership is a reflection of the governance structure of the College representing four constituency groups.

  1. Faculty representatives (6 full time and 1 adjunct representatives)
  2. Staff representatives (2 CSEA and 2 SEIU representatives)
  3. Administrators/Confidential Employees (3 representatives)
  4. Students (2  representatives)

The ex-officio members of the Committee are the following:

  1. President
  2. Vice President of Academic Affairs
  3. Vice President of Student Services
  4. Vice President of Administrative Services
  5. Associate Vice President of Human Resources and Training
  6. Associate Vice President of IT/CTO (serving as co-chair)
  7. Director of Information Systems
  8. Director of Technology Services

The Technology Committee shall be co-chaired by a full time faculty member (with past experience on the committee) and the Associate Vice President of IT (or designee). The Committee will strive to reach consensus on any matter brought to its attention. However, in case of voting, the ex-officio members do not vote consistent with the College Council procedures.

Any year to year changes in committee membership and/or leadership should be made in such a way that maintains continuity of experience as much as possible, while welcoming new ideas and fresh perspectives.

As with any other shared governance body at the College, Technology Committee meetings shall be open to anyone wishing to attend.

Committee Structure and Governance

When needed, the Technology Committee may decide to create a workgroup or a task force to develop, to evaluate, and to recommend matters and discuss items in detail. In general, the workgroup shall work on the IT domains of academic technology, administrative technology, and technology infrastructure.

WORKGROUP

FUNCTION

Academic Technology (ATW)

The workgroup responsible for recommending and advising the Technology Committee in adopting systems and technology for teaching and learning. ATW identifies, prioritizes, and recommends initiatives related to instructional, creative, and scholarly activities from a district perspective.

  • Supports the Technology Committee in prioritizing and recommending priority initiatives related to teaching and learning in view of limited resources.
  • Recommends continuous quality improvement on technology and systems affecting teaching and learning.
  • Recommends appropriate training for the technology for faculty.

Administrative Technology (AdTW)

The workgroup is responsible for recommending and advising the Technology Committee in adopting systems and technology to support the district’s administrative, management, and student services processes, analysis, and reporting. AdTW identifies, prioritizes, and recommends initiatives improving efficiency and effectiveness outside the scope of teaching and learning.

  • Supports the Technology Committee in improving the recommending and prioritizing initiatives related to administrative and management of enterprise-level and departmental systems and technologies including, but not limited to, Colleague, ImageNow, website content management system, self-service applications, and payment gateways.
  • Recommends continuous quality improvement on technology and systems affecting administrative processes and student services.
  • Leverages on the efforts of CCT in coordinating critical upgrades and workflows related to the successful implementation of ERP-related activities.
  • Recommends appropriate training for the technology for staff.

Technology Infrastructure (TIW)

The workgroup is responsible for recommending and advising the Technology Committee in adopting systems and technology to support the technology infrastructure, information security, and desktop standards and support services. ITW identifies, prioritizes, and recommends initiatives improving the technology infrastructure’s scalability, availability, accessibility, and flexibility.

  • Recommends standards on servers and other technology infrastructure equipment.
  • Recommends standards on end-computing devices.
  • Recommends design, delivery, and performance of enterprise-level IT support and services.

General Procedure

Recognizing the existence of district level initiatives outside the technology master plan and the dynamic nature of information systems and technology, the Technology Committee may engage the appropriate workgroup in developing standards and evaluating requests from various offices and departments for technology adoption following the process outlined below.

flowchart

Meeting Frequency

The Technology Committee will meet once a month (at least 3 times during each semester) on a day and time that best meets the scheduling needs of its members. This will be published on the committee’s website. For the 2015/2016 school year, meetings will the the 3rd Thursday of each month at 3:30 in room 7102.

The workgroups may meet as need to address initiatives and standards prior to the committee meeting.

As needed, the Committee and the workgroups will have additional discussions and forums via email, blog, etc. 

- revised October 15 2015. Download the pdf version of the charter here.